Privacy Policy
Privacy Policy
Last updated: October 2026
At Meetingitis, we take privacy and the protection of personal data seriously.
This Privacy Policy explains what information may be collected through meetingitis.com, why it may be processed and what rights users have in relation to their personal data.
1. Data controller
Reunionitis – Observatorio de Eficiencia Organizativa
Non-profit association in the process of incorporation and registration in Spain
Barcelona, Spain
Contact: crodriguez@reunionitis.com
Registration and tax information will be added to this Privacy Policy once the incorporation and registration process has been completed.
2. Personal data we may process
Depending on how users interact with Meetingitis, we may process information such as:
- First and last name.
- Email address.
- Organisation or company, when voluntarily provided.
- Information submitted through contact forms.
- Basic technical information associated with website browsing.
- Information voluntarily entered into Meetingitis tools, questionnaires, calculators or services where necessary to provide the requested functionality.
We do not intentionally request special categories of personal data through the public website.
3. Purposes of processing
Personal data may be used to:
- Respond to enquiries and requests.
- Provide functionalities or services requested by users.
- Manage communications related to Meetingitis.
- Produce aggregated analyses concerning the use and operation of our services.
- Improve content, tools and user experience.
- Comply with applicable legal obligations.
- Send informational or commercial communications where a valid legal basis exists and, where required, prior consent has been obtained.
4. Legal basis
Depending on the processing activity, the legal basis may include:
- The user’s consent.
- Taking steps at the user’s request or performing a relationship with the user.
- Legitimate interests, where applicable and where the user’s rights and interests do not override those interests.
- Compliance with legal obligations.
Users may withdraw their consent at any time where processing is based on consent.
5. Data retention
Personal data will be retained only for as long as necessary to fulfil the purpose for which it was collected and, subsequently, for any period required by applicable law.
When personal data is no longer required, it will be deleted or anonymised where appropriate.
6. Data sharing and service providers
Meetingitis does not sell users’ personal data.
Certain technology providers may have limited access to information where necessary to provide hosting, infrastructure, analytics, communications or other technical services.
Where applicable, these providers will be subject to the relevant data protection obligations.
7. International data transfers
Some technology providers used by web-based services may process information in countries outside Spain or the European Economic Area.
Where an international transfer of personal data takes place, appropriate safeguards required by applicable data protection legislation will be used, such as adequacy decisions, Standard Contractual Clauses or other legally recognised mechanisms.
8. User rights
Where applicable, users may exercise their rights to:
- Access.
- Rectification.
- Erasure.
- Object to processing.
- Restriction of processing.
- Data portability.
- Withdraw consent.
Requests may be submitted to:
We may request sufficient information to verify the identity of the person making the request.
Users also have the right to lodge a complaint with the Spanish Data Protection Agency (Agencia Española de Protección de Datos – AEPD) if they believe that the processing of their personal data does not comply with applicable data protection legislation.
9. Security
Reasonable technical and organisational measures are applied to protect information against unauthorised access, loss, alteration or improper disclosure.
No system connected to the Internet can guarantee absolute security.
10. Changes to this Privacy Policy
This Privacy Policy may be updated to reflect legal or technical changes or changes to Meetingitis services.
The current version will always be the version published on meetingitis.com.
For any privacy-related questions: